September 28, 2023

We are creating some awesome events for you. Kindly bear with us.

National Archives of Australia launches new standards for information creation and management across government

National Archives of Australia launches new standards for information creation and management across government

On Friday, April 28, the National Archives of Australia (NAA) launched a new Australian Government standard to help manage the government's growing business information. The standard was launched at a Senate Occasional Lecture on 'Government-Citizen Engagement in the Digital Age' at Parliament House by National Archives Director-General David Fricke.

The new Information Management Standard (IMS) outlines principles to help agencies meet business, government and community needs in relation to how information is managed across the sector and aims to help them maximise the business benefits of well-managed information in the Australian Government.

Creating and managing information according to the Principles in the Standard is expected to ensure that business information can be found, retrieved, and interpreted when needed, can be trusted as complete and accurate and is kept for as long as needed and no longer.

Principle 1: Business information is systematically governed
Principle 2: Necessary business information is created
Principle 3: Business information is adequately described
Principle 4: Business information is suitably stored and preserved
Principle 5: How long business information should be kept is known
Principle 6: Business information is accountably destroyed or transferred
Principle 7: Business information is saved in systems where it can be appropriately managed
Principle 8: Business information is available for use and reuse

This Standard is part of a framework that includes implementation guidelines linking the recommended actions to additional detail and technical guidance. NAA will progressively release guidance for each of the Principles over the next few months. However, the Standard does not prescribe how agencies should meet the Principles and agencies can implement the actions to meet the needs of their unique business and information environments.

The IMS applies to both digital and analogue information and is aligned with the National Archives' Digital Continuity 2020 Policy.

Based on three principles of valuing information as a strategic asset, managing information digitally and ensuring interoperability to reduce unnecessary duplication and the impact of structural changes in government, the policy promotes a consistent approach to information governance across the Australian Government and within individual agencies. It applies to government information, data and records, as well as systems, services and processes, including those created or delivered by third parties on behalf of Australian Government agencies. The 2020 policy is also aligned with the work of the Digital Transformation Agency and consistent with the International Standard ISO 15489 (2016) on Records Management.

In a press release issued on April 13, NAA revealed that three-quarters of government agencies now manage their records digitally.Between 2010 and 2015, the number of agencies working digitally increased by 44%.

Mr Fricker highlighted that recent government inquiries, such as those into the Home Insulation Program and Institutional Responses to Child Sexual Abuse have highlighted the need to keep evidence of government decisions and interactions, and the importance of this personal information to the individuals involved.

“The National Archives' expectations for creation and management of Australian Government business information are clarified in the standard and embrace the opportunities offered by an increasingly digital government environment. Information can be created anywhere, anytime and through a variety of means including social media and email. With that in mind this standard outlines the need for business information to be created, kept and managed appropriately, and to ensure key government deliberations and decisions are documented to support robust advice, sound business process and open and accountable government,” Mr Fricker added.

Read the Information Management Standard here.

Featured image: National Archives of Australia in Parkes, Australian Capital Territory (by Bidgee/ CC BY-SA 3.0 AU)


Qlik’s vision is a data-literate world, where everyone can use data and analytics to improve decision-making and solve their most challenging problems. A private company, Qlik offers real-time data integration and analytics solutions, powered by Qlik Cloud, to close the gaps between data, insights and action. By transforming data into Active Intelligence, businesses can drive better decisions, improve revenue and profitability, and optimize customer relationships. Qlik serves more than 38,000 active customers in over 100 countries.


CTC Global Singapore, a premier end-to-end IT solutions provider, is a fully owned subsidiary of ITOCHU Techno-Solutions Corporation (CTC) and ITOCHU Corporation.

Since 1972, CTC has established itself as one of the country’s top IT solutions providers. With 50 years of experience, headed by an experienced management team and staffed by over 200 qualified IT professionals, we support organizations with integrated IT solutions expertise in Autonomous IT, Cyber Security, Digital Transformation, Enterprise Cloud Infrastructure, Workplace Modernization and Professional Services.

Well-known for our strengths in system integration and consultation, CTC Global proves to be the preferred IT outsourcing destination for organizations all over Singapore today.


Planview has one mission: to build the future of connected work. Our solutions enable organizations to connect the business from ideas to impact, empowering companies to accelerate the achievement of what matters most. Planview’s full spectrum of Portfolio Management and Work Management solutions creates an organizational focus on the strategic outcomes that matter and empowers teams to deliver their best work, no matter how they work. The comprehensive Planview platform and enterprise success model enables customers to deliver innovative, competitive products, services, and customer experiences. Headquartered in Austin, Texas, with locations around the world, Planview has more than 1,300 employees supporting 4,500 customers and 2.6 million users worldwide. For more information, visit


SIRIM is a premier industrial research and technology organisation in Malaysia, wholly-owned by the Minister​ of Finance Incorporated. With over forty years of experience and expertise, SIRIM is mandated as the machinery for research and technology development, and the national champion of quality. SIRIM has always played a major role in the development of the country’s private sector. By tapping into our expertise and knowledge base, we focus on developing new technologies and improvements in the manufacturing, technology and services sectors. We nurture Small Medium Enterprises (SME) growth with solutions for technology penetration and upgrading, making it an ideal technology partner for SMEs.


HashiCorp provides infrastructure automation software for multi-cloud environments, enabling enterprises to unlock a common cloud operating model to provision, secure, connect, and run any application on any infrastructure. HashiCorp tools allow organizations to deliver applications faster by helping enterprises transition from manual processes and ITIL practices to self-service automation and DevOps practices. 


IBM is a leading global hybrid cloud and AI, and business services provider. We help clients in more than 175 countries capitalize on insights from their data, streamline business processes, reduce costs and gain the competitive edge in their industries. Nearly 3,000 government and corporate entities in critical infrastructure areas such as financial services, telecommunications and healthcare rely on IBM’s hybrid cloud platform and Red Hat OpenShift to affect their digital transformations quickly, efficiently and securely. IBM’s breakthrough innovations in AI, quantum computing, industry-specific cloud solutions and business services deliver open and flexible options to our clients. All of this is backed by IBM’s legendary commitment to trust, transparency, responsibility, inclusivity and service.

Send this to a friend