February 24, 2024

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GovTech designs new one-stop e-portal for Direct School Admission

Parents and their children now have an easier method for applying to schools via the Direct School Admission for Secondary Schools (DSA-Sec) exercise.

MOE’s GovTech team have created a one-stop e-portal for the submission of DSA-Sec applications. Both applicants and schools, which face having to run through several applications, are benefited from this.

Housed under the Ministry of Education’s Information Technology Division (MOE ITD), Govtech’s applications consultants Ryan Zhuang and Agnes Ong created this portal together.

Initial DSA-Sec application process

The procedure for a DSA-Sec application was typically time-consuming and with several steps to be taken. Applicants would have to submit separate applicants to each school.

Copies of academic results, certificates, transcripts and testimonials would have to be made for each school being applied to.

Schools also face tediousness in having to manually run through various applications.

Factors of consideration for creating the portal

The end-user experience was kept in mind when developing the portal. These users include future applicants via the portal, applicants who have gone through the current application process, school staff handling the applications, and MOE Headquarter staff who provide back-end support for the application process.

Through understanding the challenges that each group of users could potentially face; the team designed the portal to cater to each of their needs.

The decision to create a portal rather an app was due to the reason that the DSA-Sec application is a one-time process and it will be a hindrance for having to download an app just for it.

A portal, on the other hand, can be easily accessed at any time, from either a desktop, tab, laptop or phone.

Features of portal

Agile methodology is one of the cores of this portal. The use of this method allows for faster procurement operations and thus allowing for the launch of the platform at a much faster rate.

Services such as SingPass and MyInfo have been incorporated into the portal to allow easier login processes.

MyInfo has allowed for forms to come pre-filled, allowing for much faster application processes.

MOE systems have also been included in the portal which allows for the necessary certificates, transcripts, and documents to be automatically sent between primary and secondary schools.

The portal also comes with information on the application process. The pre-login page of the portal will display key information on the process. It will also come with a step-by-step guide on how applicants should apply.

Applicants can apply to multiple schools with just one form. The process is free-of-charge.

These applications will also be consistently updated onto the portal in real-time.

Looking ahead, the team will be finding ways to improve the functions of the portal and upgrade it before next year’s DSA-Sec application process.

PARTNER

Qlik’s vision is a data-literate world, where everyone can use data and analytics to improve decision-making and solve their most challenging problems. A private company, Qlik offers real-time data integration and analytics solutions, powered by Qlik Cloud, to close the gaps between data, insights and action. By transforming data into Active Intelligence, businesses can drive better decisions, improve revenue and profitability, and optimize customer relationships. Qlik serves more than 38,000 active customers in over 100 countries.

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CTC Global Singapore, a premier end-to-end IT solutions provider, is a fully owned subsidiary of ITOCHU Techno-Solutions Corporation (CTC) and ITOCHU Corporation.

Since 1972, CTC has established itself as one of the country’s top IT solutions providers. With 50 years of experience, headed by an experienced management team and staffed by over 200 qualified IT professionals, we support organizations with integrated IT solutions expertise in Autonomous IT, Cyber Security, Digital Transformation, Enterprise Cloud Infrastructure, Workplace Modernization and Professional Services.

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Planview has one mission: to build the future of connected work. Our solutions enable organizations to connect the business from ideas to impact, empowering companies to accelerate the achievement of what matters most. Planview’s full spectrum of Portfolio Management and Work Management solutions creates an organizational focus on the strategic outcomes that matter and empowers teams to deliver their best work, no matter how they work. The comprehensive Planview platform and enterprise success model enables customers to deliver innovative, competitive products, services, and customer experiences. Headquartered in Austin, Texas, with locations around the world, Planview has more than 1,300 employees supporting 4,500 customers and 2.6 million users worldwide. For more information, visit www.planview.com.

SUPPORTING ORGANISATION

SIRIM is a premier industrial research and technology organisation in Malaysia, wholly-owned by the Minister​ of Finance Incorporated. With over forty years of experience and expertise, SIRIM is mandated as the machinery for research and technology development, and the national champion of quality. SIRIM has always played a major role in the development of the country’s private sector. By tapping into our expertise and knowledge base, we focus on developing new technologies and improvements in the manufacturing, technology and services sectors. We nurture Small Medium Enterprises (SME) growth with solutions for technology penetration and upgrading, making it an ideal technology partner for SMEs.

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HashiCorp provides infrastructure automation software for multi-cloud environments, enabling enterprises to unlock a common cloud operating model to provision, secure, connect, and run any application on any infrastructure. HashiCorp tools allow organizations to deliver applications faster by helping enterprises transition from manual processes and ITIL practices to self-service automation and DevOps practices. 

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IBM is a leading global hybrid cloud and AI, and business services provider. We help clients in more than 175 countries capitalize on insights from their data, streamline business processes, reduce costs and gain the competitive edge in their industries. Nearly 3,000 government and corporate entities in critical infrastructure areas such as financial services, telecommunications and healthcare rely on IBM’s hybrid cloud platform and Red Hat OpenShift to affect their digital transformations quickly, efficiently and securely. IBM’s breakthrough innovations in AI, quantum computing, industry-specific cloud solutions and business services deliver open and flexible options to our clients. All of this is backed by IBM’s legendary commitment to trust, transparency, responsibility, inclusivity and service.

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