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HK govt tech lab launches secure document sharing system

While COVID-19 continues to disrupt the world’s economies, Hong Kong’s Smart Government Innovation Lab has sustained its release of solutions develops by its various incubatees.

Recently, another one of its supported firms has developed a solution that is now ready to be acquired by other firms, government agencies and academic institutions.

Solution description

The first solution is called OceanX Share which is a secure document sharing system which can help users keep data confidential, avoid the loss of data and compliance with regulations, such as the Personal Data (Privacy) Ordinance and GDPR.

Companies sharing documents through email are being threaded by data leakage. Email is transmitted through the internet, captured, and scanned by various third parties. Email information can be stolen by hackers and companies may lose credibility, facing fines and other legal consequences.

OceanX Share controls access to shared documents with password control, view/print/download control, the expiry date of the shared documents and control how many times a shared document can be accessed.

It has Share History which allows users to know when and how a shared document is being accessed. Documents are stored in a secure link; users can send the link instead of the whole document to others by email.

Application Areas

The solution can be applied in the areas of Broadcasting, City Management, Climate and Weather, Commerce and Industry, Development, Education, Employment and Labour, Environment, Finance, Food, Health, Housing, Infrastructure, Law and Security, Population, Recreation and Culture, Social Welfare, Transport as well as team collaboration.

Technologies Used

The solution uses Cloud Computing and Mobile Technologies.

Use case

Use Cases of OceanX Share include:

  1. Directly Share Files from OceanX ECM: Share, edit and collaborate documents in one single interface.
  2. Share Documents by Email through Outlook: Tightly integrated with Microsoft Outlook, documents can be shared as a secure link and send out directly from Outlook.
  3. Responsive Web Interface: OceanX Share is responsive web-based interface fits for all devices. You can easily manage your documents in one single responsive interface.
  4. Securely share documents and collaborate with your customers or partners from your mobile phone or tablet.
  5. Meet Compliance: According to governance policies, access control and audit trails must be retained in the system. OceanX Share provides access control and audit trails which helps you to meet compliance. Matter data on shared documents can be export to another system for records. (e.g. ERP, SAP, ERKS etc)
  6. Access Control: Different levels of staff can have different levels of access control for the shared documents.
  7. Audit Trail: Provides a detailed record that lists every edit and access record of the shared documents.

About the Smart Government Innovation Lab

In 2018, the Government established the Smart Government Innovation Lab to explore hi-tech products such as AI and relevant technologies, including machine learning, big data analytics, cognitive systems and intelligent agent, as well as blockchain and robotics from firms, especially local start-ups.

The Lab is always on the lookout for innovation and technology (I&T) solutions that are conducive to enhancing public services or their operational effectiveness.

I&T suppliers are encouraged to regularly visit the Lab’s website to check on the current business and operational needs in public service delivery and propose innovative solutions or product suggestions to address them.

PARTNER

Qlik’s vision is a data-literate world, where everyone can use data and analytics to improve decision-making and solve their most challenging problems. A private company, Qlik offers real-time data integration and analytics solutions, powered by Qlik Cloud, to close the gaps between data, insights and action. By transforming data into Active Intelligence, businesses can drive better decisions, improve revenue and profitability, and optimize customer relationships. Qlik serves more than 38,000 active customers in over 100 countries.

PARTNER

As a Titanium Black Partner of Dell Technologies, CTC Global Singapore boasts unparalleled access to resources.

Established in 1972, we bring 52 years of experience to the table, solidifying our position as a leading IT solutions provider in Singapore. With over 300 qualified IT professionals, we are dedicated to delivering integrated solutions that empower your organization in key areas such as Automation & AI, Cyber Security, App Modernization & Data Analytics, Enterprise Cloud Infrastructure, Workplace Modernization and Professional Services.

Renowned for our consulting expertise and delivering expert IT solutions, CTC Global Singapore has become the preferred IT outsourcing partner for businesses across Singapore.

PARTNER

Planview has one mission: to build the future of connected work. Our solutions enable organizations to connect the business from ideas to impact, empowering companies to accelerate the achievement of what matters most. Planview’s full spectrum of Portfolio Management and Work Management solutions creates an organizational focus on the strategic outcomes that matter and empowers teams to deliver their best work, no matter how they work. The comprehensive Planview platform and enterprise success model enables customers to deliver innovative, competitive products, services, and customer experiences. Headquartered in Austin, Texas, with locations around the world, Planview has more than 1,300 employees supporting 4,500 customers and 2.6 million users worldwide. For more information, visit www.planview.com.

SUPPORTING ORGANISATION

SIRIM is a premier industrial research and technology organisation in Malaysia, wholly-owned by the Minister​ of Finance Incorporated. With over forty years of experience and expertise, SIRIM is mandated as the machinery for research and technology development, and the national champion of quality. SIRIM has always played a major role in the development of the country’s private sector. By tapping into our expertise and knowledge base, we focus on developing new technologies and improvements in the manufacturing, technology and services sectors. We nurture Small Medium Enterprises (SME) growth with solutions for technology penetration and upgrading, making it an ideal technology partner for SMEs.

PARTNER

HashiCorp provides infrastructure automation software for multi-cloud environments, enabling enterprises to unlock a common cloud operating model to provision, secure, connect, and run any application on any infrastructure. HashiCorp tools allow organizations to deliver applications faster by helping enterprises transition from manual processes and ITIL practices to self-service automation and DevOps practices. 

PARTNER

IBM is a leading global hybrid cloud and AI, and business services provider. We help clients in more than 175 countries capitalize on insights from their data, streamline business processes, reduce costs and gain the competitive edge in their industries. Nearly 3,000 government and corporate entities in critical infrastructure areas such as financial services, telecommunications and healthcare rely on IBM’s hybrid cloud platform and Red Hat OpenShift to affect their digital transformations quickly, efficiently and securely. IBM’s breakthrough innovations in AI, quantum computing, industry-specific cloud solutions and business services deliver open and flexible options to our clients. All of this is backed by IBM’s legendary commitment to trust, transparency, responsibility, inclusivity and service.