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Data Governance for Employees

The abundance of data in today’s business world has created a crowded digital space for most companies. Logs, messages, dashboards, reports, alerts and files of all types create confusion, making it difficult for employees to quickly find the exact information they’re looking for.

Data governance programs can help mitigate this confusion, by centralizing and labeling all files, as well as ensuring that all information has been cleansed to ensure high quality. Intelligent data governance also ensures the security of a company’s information — often aligning the organization’s policies and rules with industry regulations and compliance guidelines.

However, while it’s critical to manage and protect corporate information, data governance initiatives also need to enable easy access for the employees who need this data in their everyday jobs. In today’s complex, connected business environment, it can be challenging to achieve this careful balance of data security and easy information access.

Automation: Defining and Applying Customized Rules

One of the chief strategies for maintaining this balance is relying on automated solutions created specifically for the task of data governance. Once rules have been defined — for tagging files, for establishing security protocols and for enabling end-user access — automated technology solutions can apply these rules universally. This makes it easy to manage even large volumes of data and large numbers of users quickly and cost-effectively.

While many executives perceive data governance as a labor-intensive, time-consuming, expensive effort, the truth is that automated solutions greatly simplify this critical task. Employees still need to lead the effort to establish rules and policies that honor both corporate priorities and regulatory/compliance needs. But, once these data management processes and procedures have been defined, advanced software can take over the job of implementing them across the organization’s data.

Because each company operates with its own strategic goals and regulatory constraints, today’s software solutions support a high level of customization for data governance. For example, employees working in the US may be held to entirely different data security standards than staff members in other regions of the world — and geo-coding details can be added to each file to reflect those differences, based on where each user is located.

Managing the Problem of User Mobility

In addition to having employees scattered around the world, today most businesses have a large number of employees working remotely, whether from the road or a home office. These mobile employees are accessing information on a wide range of devices.

Mobile access to data increases employee productivity, but also introduces a new set of issues. Data managers must account for the problem of “shadow IT,” which means end users are finding, installing and utilizing their own technology solutions on an array of official and non-official devices. Employees also may be adding new, unstructured information to existing corporate data centers.

Intelligent data governance means that organizations must maintain visibility into, and control over, all corporate information, no matter where it resides. Again, automated technology solutions can support this effort, by constantly identifying and managing new information across all users and all technology nodes.

Keeping Up with Changing Times

Not only are employees on the move — but legal standards, corporate policies and top-level business strategies are also constantly shifting over time. To deliver optimal results and maximize the value of all corporate information, data governance programs must be designed with agility and flexibility in mind.

Instead of making a series of manual fixes as conditions change, organizations can rely on automated tools to streamline and accelerate this process. A single change made by a data administrator can quickly ensure that all files are brought up to date. Some data might increase in importance, some data might be eliminated, or user access might be prohibited for some files, based on internal or external changes.

Enabling Non-Invasive Data Governance

While the concept of data governance may seem daunting to organizations unfamiliar with it, managing and securing information can actually be accomplished in a non-invasive, low-maintenance manner. In today’s competitive environment, employee productivity is key — and intelligent data governance works behind the scenes to ensure that professionals have the data they need to work effectively, without adding more administrative hurdles to accessing that information.

Because corporate data often contains personal information about customers, intellectual property or other sensitive details, it’s necessary to create some standards and protocols for managing employee access. However, by defining and communicating the reasons behind their policies — then enacting these policies in a completely non-invasive way — it’s possible for organizations to balance their own data governance needs with the end-user freedoms demanded by their employees.


Qlik’s vision is a data-literate world, where everyone can use data and analytics to improve decision-making and solve their most challenging problems. A private company, Qlik offers real-time data integration and analytics solutions, powered by Qlik Cloud, to close the gaps between data, insights and action. By transforming data into Active Intelligence, businesses can drive better decisions, improve revenue and profitability, and optimize customer relationships. Qlik serves more than 38,000 active customers in over 100 countries.


CTC Global Singapore, a premier end-to-end IT solutions provider, is a fully owned subsidiary of ITOCHU Techno-Solutions Corporation (CTC) and ITOCHU Corporation.

Since 1972, CTC has established itself as one of the country’s top IT solutions providers. With 50 years of experience, headed by an experienced management team and staffed by over 200 qualified IT professionals, we support organizations with integrated IT solutions expertise in Autonomous IT, Cyber Security, Digital Transformation, Enterprise Cloud Infrastructure, Workplace Modernization and Professional Services.

Well-known for our strengths in system integration and consultation, CTC Global proves to be the preferred IT outsourcing destination for organizations all over Singapore today.


Planview has one mission: to build the future of connected work. Our solutions enable organizations to connect the business from ideas to impact, empowering companies to accelerate the achievement of what matters most. Planview’s full spectrum of Portfolio Management and Work Management solutions creates an organizational focus on the strategic outcomes that matter and empowers teams to deliver their best work, no matter how they work. The comprehensive Planview platform and enterprise success model enables customers to deliver innovative, competitive products, services, and customer experiences. Headquartered in Austin, Texas, with locations around the world, Planview has more than 1,300 employees supporting 4,500 customers and 2.6 million users worldwide. For more information, visit


SIRIM is a premier industrial research and technology organisation in Malaysia, wholly-owned by the Minister​ of Finance Incorporated. With over forty years of experience and expertise, SIRIM is mandated as the machinery for research and technology development, and the national champion of quality. SIRIM has always played a major role in the development of the country’s private sector. By tapping into our expertise and knowledge base, we focus on developing new technologies and improvements in the manufacturing, technology and services sectors. We nurture Small Medium Enterprises (SME) growth with solutions for technology penetration and upgrading, making it an ideal technology partner for SMEs.


HashiCorp provides infrastructure automation software for multi-cloud environments, enabling enterprises to unlock a common cloud operating model to provision, secure, connect, and run any application on any infrastructure. HashiCorp tools allow organizations to deliver applications faster by helping enterprises transition from manual processes and ITIL practices to self-service automation and DevOps practices. 


IBM is a leading global hybrid cloud and AI, and business services provider. We help clients in more than 175 countries capitalize on insights from their data, streamline business processes, reduce costs and gain the competitive edge in their industries. Nearly 3,000 government and corporate entities in critical infrastructure areas such as financial services, telecommunications and healthcare rely on IBM’s hybrid cloud platform and Red Hat OpenShift to affect their digital transformations quickly, efficiently and securely. IBM’s breakthrough innovations in AI, quantum computing, industry-specific cloud solutions and business services deliver open and flexible options to our clients. All of this is backed by IBM’s legendary commitment to trust, transparency, responsibility, inclusivity and service.